Salient features of E-invoice


Salient features of E-invoice

1. The GST portal or Invoice Registration Portal ( will NOT provide facility to generate invoices IRP is only to report the
invoice data The invoice schema has to be maintained and invoices generated using this schema by the taxpayer himself.

2. Same e invoice schema will be used by all kinds of businesses. The schema has mandatory and non mandatory fields Mandatory field has to be filled by all taxpayers Non mandatory field is for the business to choose It covers all most all business needs and specific sectors of business may choose to use those non mandatory field which are needed by them or their eco system.

3. The mandatory fields are those that MUST be there for an invoice to be valid under e-Invoice Standard.

4. The optional ones are those that may be needed for the specific business needs of the seller/business These have been incorporated in the schema based on current business practices in India.

5. The registration of an e invoice will only be possible once it has ALL the mandatory fields uploaded into the Invoice registration Portal (IRP).

6. E invoice will be uploaded into the GST ANX 1 only once it has been validated and registered by the invoice registration system.

7. After it has been validated and is available in the ANX 1 it will be visible to the counter party in his ANX 2 Thereafter it will be visible and available for the entire financial year and archived.

8. The maximum number of line items supported per e invoice is 100.

9. Each field specification in the e invoice has been provided with the type of characters that are to be entered and its length as well.

10. The e invoice will be digitally signed by the IRP after it has been validated The signed e invoice along with QR code will be shared with creator of document as well as the recipient.

11. The e invoice has a provision for capturing discount at line item level The discounting at line item level is to be mentioned only when and if it is applicable in the particular transaction.

12. There will NOT be a place holder for company logo provided in the e invoice schema for the company logo.

13. This is for the software company to provide in the billing/accounting software so that it can be printed on his invoice using his printer However, the Logo will not be sent to IRP In other words, it will not be part of JSON file to be uploaded on the IRP.

14. There should be a space provided for the QR code to be placed. The QR code will be provided to the seller once he uploads the invoice into the Invoice Registration system and the same is registered there Seller can at his option may print the same on Invoice.

15. The supplier will issue his own system’s invoice, in the standard e-invoice schema Invoice number is a mandatory item under GST and hence for e invoice IRN (Hash) can be provided after the e invoice has been successfully reported to the IRP E Invoice will be valid only if it has IRN.

16. There be an option for linking multiple invoices in case of debit note/ credit note

17. E invoice system has a reverse charge mechanism reporting as well.

18. Invoices have to be uploaded on IRP one at a time. The IRP will be able to handle a large sequence of invoices for registration and validate them. Essentially bulk upload will be required by large taxpayers who generate large number of invoices. Their ERP or accounting system will have to be designed in such a way that it makes request one by one. For the user, it will not make any difference.

19. Without registration of e invoice the same will not be valid. Required changes will be made in the law. Once uploaded to the invoice registration portal (IRP), it will be registered immediately, on real time basis.

20. IRP System after registering the invoice, will share back digitally signed e-invoice for record of supplier. It will also be sent to the email address of recipient provided in the e-invoice. The same can be downloaded and/or saved on handheld devices.

21. The e-invoice mechanism enables invoices to be cancelled. This will have to be reported to IRN within 24 hours. Any cancellation after 24 hrs could not be possible on IRN, however one can manually cancel the same on GST portal before filing the returns.

22. Amendments to the e-invoice are allowed on GST portal as per provisions of GST law. All amendments to the e invoice will be done on GST portal only.

23. The exports would also require e invoice compliance.

24. The e-invoice schema also caters to the export invoices as well. The e-invoice schema is based on most common standard, this will help buyer’s system to read the e-invoice. It allows the declaration of export invoices /zero rated supplies.

25. For transportation of goods, the e-way bill will continue to be mandatory, based on invoice value guidelines, as hitherto fore.

26. Initially, the e-invoice mechanism will be allowed for tax payers above a certain turnover or above a certain invoice value or also to volunteers. Subsequently, it will be enabled for all tax payers in a phased step wise manner.

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