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Baljeet jaiswal | Nov 24, 2021 | Views 668529

Empanelment for CA Firms for Internal Audit of GAS Authority of India Limited (GAIL)

Empanelment for CA Firms for Internal Audit of GAS Authority of India Limited (GAIL)

TENDER DOCUMENT FOR HIRING OF AUDIT AGENCY FOR CARRYING OUT INTERNAL AUDIT OF VARIOUS GAIL LOCATIONS FOR THE FINANCIAL YEARS 2021-22 & 2022-23

GAIL (India) Limited, NOIDA [having registered office at 16, Bhikaiji Cama Place, New Delhi 110066, CIN No. L40200DL1984GOI018976], the largest state-owned natural gas processing and distribution company and a Maharatna, invites bids under single stage from eligible bidders for the subject job, in complete accordance with the following details and enclosed Tender Documents.

The brief details of the tender are as under:

NAME OF JOB / BRIEF SCOPE OF SERVICE/WORK

HIRING OF AUDIT AGENCY FOR CARRYING OUT INTERNAL AUDIT OF VARIOUS GAIL LOCATIONS FOR THE FINANCIAL YEARS 2021-22 & 2022-23

NAME OF JOB / BRIEF SCOPE OF SERVICE/ WORK

HIRING OF AUDIT AGENCY FOR CARRYING OUT INTERNAL AUDIT OF VARIOUS GAIL LOCATIONS FOR THE FINANCIAL YEARS 2021-22 & 2022-23

TENDER NO. & DATE

“GAIL/NOIDA/C&P/IA/2021-22/111 DATED 15.11.2021”

TYPE OF BIDDING SYSTEM

SINGLE BID SYSTEM

Agency will be selected based on the BEC and Quality and Cost Based Selection (QCBS) method as described in this Tender Document

TYPE OF TENDER

E-TENDER

E-TENDER NO: 8000019164

COMPLETION/CONTRACT PERIOD

Two years

AVAILABILITY OF TENDER DOCUMENT ON WEBSITE(S)

From 15.11.2021 (1000 Hrs, IST) to 07.12.2021 (1400 Hrs, IST) on following websites:

(i) GAIL’s Tender Website – www.gailtenders.in
(ii) Govt. CPP Port–l – https://eprocure.gov.in
(iii) GAIL’s e-Procurement Portal (e-Portal)- https://etender.gail.co.in [in case of e-Tendering]
(iv) Government E-Market (GeM) Portal

BID EVALUATION CRITERIA (BEC)

APPLICABLE

DATE, TIME & VENUE OF PRE-BID MEETING

Date : 23.11.2021
Time : 1100 Hrs
Venue : To be conducted through virtual mode
using following MS Teams Link:

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DUE DATE & TIME OF BID-SUBMISSION (ON OR BEFORE)

Date : 07.12.2021
Time : 1400 Hrs IST

DATE AND TIME OF UN-PRICED BID OPENING

Date : 07.12.2021
Time : 1500 Hrs IST

Bidders who have submitted their bid successfully can witness the opening through Virtual mode using following MS Teams link:

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CONTACT DETAILS OF TENDER DEALING OFFICER

Name : Vinod Kumar Bhat
Designation: Sr. Officer (C&P)
Phone No. & Extn: 0120-4862400/2448400
Extn.11705
Mobile No.: 89910270797
FAX No. :-
e-mail : [email protected]

EARNEST MONEY DEPOSIT / BID SECURITY & CONTRACT PERFORMANCE SECURITY / SECURITY DEPOSIT

Not Applicable

DECLARATION FOR BID SECURITY

Bidder is required to submit Declaration for Bid Security in bid as per proforma at Form F-2

DEALING GAIL’S OFFICE ADDRESS

GAIL (India) Ltd.
17th Floor, Jubilee Tower,
B-35 & 36, Sector-1,
Noida -201301 (UP)

In case of the days specified above happens to be a holiday in GAIL, the next working day shall be implied.

Bids must be submitted strictly in accordance with Clause No. 11 of ITB (Section-III) depending upon Type of Tender [ refer Clause no. 2.0 (D) above]. The IFB is an integral and inseparable part of the Tender Document.

Bid must be submitted only on https://etender.gail.co.in. Being an e-tendering process, the following documents in addition to uploading its scanned copy(ies) in the bid on GAIL’s e-Portal shall also be submitted in Original (in physical form) within 7 (seven) days from the bid due date to the address mentioned in Bidding Data Sheet(BDS) [Annexure-IV to Section-III]:-

i) Declaration for Bid Security
ii) Power of Attorney
iii) Integrity Pact (if applicable)

Bidder(s) are advised to quote strictly as per terms and conditions of the tender documents and not to stipulate any deviations/exceptions.

Bid(s) received from bidders to whom tender information has been issued as well as bid(s) received from the bidder(s) by downloading Tender Document from above mentioned website(s) shall be taken into consideration for evaluation & award provided that the Bidder is found responsive subject to provisions contained in Clause No. 2 of ITB (Section-III).

Any bidder, who meets the tender requirements including Bid Evaluation Criteria (BEC) and QCBS Criteria, if applicable and wishes to quote against this Tender Document, may download the complete Tender Document alongwith its amendment(s)/clarification(s) if any from websites as mentioned at 2.0 (F) of IFB and submit their Bid complete in all respect as per terms & conditions of Tender Document on or before the Due Date & Time of Bid Submission.

The Tender Document calls for offers on single point “Sole Bidder” responsibility basis and in total compliance of Scope of Works as specified in Tender Document.

Any revision, clarification, addendum, corrigendum, time extension, etc. to this Tender Document will be hosted on the above mentioned website(s) only. Bidders are requested to visit the website regularly to keep themselves updated. In case of manual tendering, Clarification(s)/Corrigendum(s) if any shall be sent to the prospective bidder(s) by email/post.

All the bidders including those who are not willing to submit their bid are required to submit F-6 (Acknowledgement cum Consent letter) duly filled through e-mail, within 7 days from date of receipt of tender information.

BID EVALUATION CRITERIA (BEC) & EVALUATION METHODOLOGY

1. BID EVALUATION CRITERIA

A) TECHNICAL CRITERIA

(1) The Bidder must have at least Ten (10) years of standing in the profession of Chartered Accountant (CA) / Cost and Management Accounting (CMA).

(2) The Bidder must have executed/completed Internal Audit/Statutory Audit of a Public Limited Company engaged in any of the industries related to “Oil & Gas /CGD/ Fertilizer/ Refinery/ Power / Mining / Other Process Industry” in Preceding 7 years in a single work order/contract having region wise value as under:

a. For Northern Region – Rs. 3.5 Lakh
b. For Southern Region – Rs. 4 Lakh
c. For Eastern Region – Rs. 5 Lakh
d. For Western Region – Rs. 4 Lakh

The aforesaid Public Limited Company must be registered in India and must have minimum annual turnover of Rs.500 Crores during the year the above Internal Audit/Statutory Audit job was awarded.

Further, the aforesaid required experience should be in SAP based Environment.

Note-1 for BEC Technical:

(1) A Job executed by a Bidder for its own plant/ project cannot be considered as experience for the purpose of meeting BEC of this Tender Document. However, jobs executed for Subsidiary/Fellow subsidiary / Holding company will be considered as experience for the purpose of meeting BEC subject to submission of tax paid invoice (s) duly certified by Statutory Auditor of the Bidder towards payments of statutory tax in support of the job executed for Subsidiary/Fellow subsidiary/ Holding company. Such Bidders to submit these documents in addition to the documents specified to meet BEC.

(2) In case bidder is executing a rate / maintenance contract which is still running and the executed contract value executed till one day prior to the due date of bid submission is equal to or more than the minimum prescribed value as mentioned above, such experience will also be taken into consideration provided that the bidder has to submit satisfactory work execution certificate to this effect issued by the end user/owner/authorized consultant. 

B)  FINANCIAL CRITERIA: 

a) Annual Turnover:

The region wise Minimum Annual Turnover of the bidder in the latest audited financial statement should be as under:

a. For Northern Region – Rs. 3.5 Lakh
b. For Southern Region – Rs. 4 Lakh 
c. For Eastern Region – Rs. 5 Lakh 
d. For Western Region – Rs. 4 Lakh

Note-2 for BEC-Financial:

1) Annual Turnover: In case the tenders having the due date for submission of bid up to 30h November 2021, and audited financial results of the immediate 3 preceding financial years are not available, the bidder has an option to submit the audited financial results of the 3 years immediately prior to that. Wherever the closing date of the bid is after 30th November 2021, bidder has to compulsorily submit the audited financial results for the immediate 3 preceding financial years. However, in case bidder is meeting the Annual Turnover criteria of BEC based on Audited Financial Statement of any one of the preceding 3 financial years, the same shall suffice. 
For the bidders whose financial year is calendar year, for such bidders the audited financial results shall be considered as calendar year, in lieu of financial year.

Note-3 for BEC:

The Bidder is required to quote for one region only. Bidder quoting for more than one region shall be liable for rejection.

C)  DOCUMENT(S) TO BE SUBMITTED IN SUPPORT OF BEC:

 

SN Bid Evaluation Criteria Clause No. Documents required
Documents Required for Technical Criteria:
1 BEC Clause No. 1.(A). (a) i Copy of Incorporation/ Registration Certificate in case bidder is company/LLP

ii Copy of Registration certificate under “Shop & Establishment Act” / “Trade Licence” including Affidavit or Partnership Deed (as applicable) in case bidder is proprietorship or partnership firm

2 BEC Clause No. 1.(A). (b) i Copies of work order / LOA along with the corresponding Completion Certificate (issued on the letterhead of the client /end user/authorized Consultant of the client)

ii Audited Financial Statement of the client(s) (including Balance Sheet and P&L statement) in respect of Public Limited Company having minimum turnover of Rs. 500 Crores for the required financial year.

iii Affidavit mentioning WO No. (as per document submitted at (i) above), name of company, period of audit, that the bidder has conducted the audit in SAP based environment etc.

Documents Required for Financial Criteria:
3 BEC Clause No. 1.(B). (i) Bidder(s) shall submit copy of Audited Annual Financial Statement [including Auditor’s Report, Balance Sheets, Profit and Loss Accounts statements, Notes & schedules etc.] of three (3) preceding Financial Year(s) along with un-price bid. (refer Note-2 above)

Bidder shall furnish the duly filled and signed Check list for submission of documents for qualification for Bid Evaluation Criteria (BEC) as per format F-8B.

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