Empanelment of CA Firm for Accounts Compliance of University of Delhi

Empanelment of CA Firm for Accounts Compliance of University of Delhi

Introduction

The University of Delhi, Established in 1922 as a unitary, teaching and residential University by the Act of the then Central Legislative Assembly, a strong commitment to excellence in teaching, research and social outreach has made the University a role-model and trend setter for other universities. The University of Delhi is a premier university of the country with a venerable legacy and international acclaim for highest academic standards, diverse educational programmes, distinguished faculty, illustrious alumni, varied co-curricular activities and modern infrastructure. Its long-term commitment to nation building and unflinching adherence to universal human values are reflected in its motto: 'Nishtha Dhriti Satyam' (Dedication, Steadfastness and Truth). Drawing students and faculty from across India and abroad, the University has emerged as a symbol of excellence, integrity and openness of mansa (thought), vaacha (speech) and karmana (action).

Scope of Work

(A) Accounting Work:

(i) Feeding of all receipts, payments and journal vouchers including Project Accounts (approx. 1.50 lakh vouchers/entries for both North and South Campus annually) in Tally Software at North Campus as well as South Campus on daily basis. (ii) Preparation and finalization of Annual Accounts of the University of Delhi for the financial year 2022-2025 on accrual accounting basis comprising the accounts of North Campus, South Campus, Dr. B.R. Ambedkar Centre for Bio-medical Research, Halls & Hostels and Guest Houses. Note: - The accounts of Dr. B.R. Ambedkar Centre, Halls & Hostels and Guest Houses are though prepared and provided by each of them but need verification/ reconciliation for inclusion in the University’s Account. (iii) The firm should finalize the Annual Accounts for the Financial Year 2022-2025(in the prescribed format) by 31st May, or within two weeks of receipts of all accounts/records, whichever is earlier. The annual accounts with its statements and annexures duly certified and verified by the CA firm shall be submitted in the form of hard and soft copies. The firm is expected to make best efforts to finalize the accounts as early as possible and to report non-receipt of records/information from any Department/Branch to the Finance Officer. (iv) The firm should also prepare and submit half yearly Balance Sheet (as on 30th September) of the University along-with details of loan/advance and liabilities outstanding, latest by 30sth October every year.

(B) Taxation Work:

a. Complete GST work including filing of GST Returns, preparation of data and reconciliation/correction in filled GST returns, assessment, reply to notice and attending/representing university in any proceeding/assessment, if any etc. b. Complete Income Tax related work including Filing of Income Tax Return, correction, revision, reply to notices and attending/representing university in any proceeding/assessment of Income Tax, if any. c. TDS returns will be filed by the University Staff while CA Firm should verify and certify TDS returns and inform the concerned Finance Section if any discrepancy has been found in the TDS returns (current or previous years) and if any notices/demands will be issued by the Department, the correction, revision, reply to notices etc. may be made by C.A. Firm if any. (Total numbers of entries for TDS returns in financial year 2020-21 was approx. 30000). d. Issues/Filing of Income Tax form 15CA/15CB. e. Opinion/Queries on GST, TDS and Income Tax matters.

Eligibility Criteria

1. The firm should be registered with the Institute of Chartered Accountants of India (A copy of Registration to be submitted) and should be empaneled with office of the Comptroller and Auditor General of India (C&AG) for conducting audit and accounting work of PSU/PSE. A copy of certificate issued by the O/o the C &AG should be submitted along-with technical bid. 2. The firm should have a PAN (A copy of PAN card is to be submitted). 3. The firm should have a Goods & Services Tax (GST) Number (A copy of certificate to be submitted). 4. The CA firm should have at least three full time partners on the date of tender submission. (A copy of list is to be submitted). 5. List of main clients of the firm along with their address and telephone numbers & nature of work done should be submitted. 6. The CA firm should have carried out preparation and finalization of annual accounts of Central Higher Education Institutions/PSU/Autonomous Body/Govt. Body in at least one financial year during the last five completed financial years. The annual turnover of the Central Higher Education Institution /PSU/Autonomous Body/Govt. Body whose accounts were prepared by the CA firm should had been more than Rs. 50 crore or above in that year. A copy of audited balance sheet of that institute should be submitted. 7. The CA firm should have the Head office/Branch office in Delhi (NCR) only. 8. The Annual turnover/ revenue of the CA firm shall not be less than Rs. 1.25 Crore in each year during last three financial years i.e.2020-21, 2019-20& 2018-19.Copy of audited Balance Sheet of the firm for the immediate last three years to be submitted. 9. A Certificate should be submitted that the CA firm has not been blacklisted or barred by any of Autonomous Body/PSU/Institute of Higher Education/Govt. Body during last five years. It should also be mentioned that no disciplinary action has been taken against its existing partners in past and no disciplinary enquiry is pending against partners during last five years by the Institute of Chartered Accountants of India. 10. Earnest Money amounting to Rs. 100000/- along with bids through Demand Draft/FDR in favor of the Registrar, University of Delhi, Delhi-110007 is to be submitted to the Section Officer Finance-XI, Room No. 322, 3rd Floor, New Administrative Block, North Campus, Delhi-110007 by stipulated date. 11. A tender acceptance letter must be attached along-with the technical bid as per Annexure-III.

General Conditions

I. The firm shall deploy required manpower to meet the deadlines. However, minimum nine persons fully conversant with latest Tally Software and one Team Leader (who must be a qualified a CA) would be required on full time daily basis during office hours and including Saturdays/Holidays as and when required for the Work to be performed at North as well as at South Campus. They would be expected to work in close coordination with the concerned staff of the respective finance branches. No Interns/Articles should be deputed by the firm. All the deputed persons must be commerce graduate (B.Com), before deputing them the firm will submit the Resume of the staff to be deployed in the University and University will shortlist the person to be deputed by the firm. The persons deputed by the firm will observe the office decorum. Replacement of any deployed person would only be accepted on prior approval of the University. The wages to be given to the persons deployed in the University shall not be less than basic minimum wages laid down by the Government of NCT of Delhi for the corresponding category of skilled professional qualified staffs from time to time. The Vendors must ensure payment of all statutory requirements pertaining to payment of Minimum Wage Act and any loss to its employee due to the reason beyond control of the University and indemnify the University from such obligations. II. The work has to be done in the premises of the University at North Campus & South Campus unless otherwise permitted by the University. III. Loss to the University due to the act of deployed person shall be the responsibility of the C.A. Firm engaged by the University. IV. The firm shall not assign, transfer or sub-contract all or any of the work to any third party. V. To attend to and assist the Audit being specifically conducted by the Office of the Directorate General of Audit (Home, Education and Skill Development), New Delhi in University premises from time to time. VI. To advise on accounting automation and system oversight as and when required. VII. The University information shall not be shared with any other organizations/persons VIII. The rates quoted shall remain valid during tenure of the contract if the contract is renewed. To Read More Download PDF Given Below: