Job Updates: Graduates Vacancy at World Bank

Overview:

World Bank is hiring an experienced Facilities Analyst at their Chennai location. You will provide relevant, accurate, and timely information to the Real Estate team on-budget performance, tracking costs, and advising on budget implications. Engaging closely with project managers, reviewing program commitments (POs) to facilitate projects flagging issues concerning PO balances, accruals, and stale commitment closing and clean-ups.

The complete details of this job are as follows:

Roles and Responsibilities:

• Provide analytical support to the Real Estate team, preparing timely and accurate analyses such as monthly reports on HQ & CO Capital Project reports, Dakar Project reports, IFC Capital Budget Summary reports, PO Contracts Summary reports to TTLs, and other variance reporting
• Assist CBARE in developing a procurement plan aligned with IFC’s Annual Investment Budget (AIP) and monitor its implementation
• Define the deliverables required for implementing the procurement plan and assist the Project Management and Cost Analyst teams in gathering all deliverables in the established formats
• Serve as the main focal point with IBRD/IDA and MIGA on joint solicitations and contract extensions that require input from IFC and assist in gathering the required information
• Support the Real Estate team in preparing timely and accurate PO/contract summary reports to identify PO expiration dates and process needed extensions
• Performs the role of supporting unit/TTL on administrative aspects throughout the procurement solicitation process and contract administration process

Financial Control and Fiduciary Responsibilities

• Support a robust internal control framework of Real Estate expense transaction
• Support the reviews on quality assurance processes
• Liaise with staff to improve knowledge and awareness of the budget. Have a Robust understanding of World Bank procurement thresholds, templates, methodologies, policies, internal controls, and IFC policies and procedures
• Lead procurement of “mini bids”
• Contribute to streamlining processes and reporting through automation and simplification initiatives

Transaction and Procurement Support

• Assist the Real estate team in creating a procurement plan to implement the Annual Investment Plan (AIP)
• Assist client unit/task team leader (TTL) / Project Manager (PM) in gathering all required documentation and information to obtain process contracts/PO requests, such as final TOR, approvals, TPRM, budget clearance, and proposals/quotes
• Provide transactional and compliance support to CBARE staff processing system transactions, including Admin Portal, eServices, and WBGeProcure Supplier Database
• Liaise with Corporate Procurement, Accounts Payable, and Human Resources teams to register, ensure that vendors register, and ensure that UPI number, purchase orders, payments, and STs appointments are processed on time
• Coordinate with TTLs to review invoices submitted by consultants for accuracy and compliance with contract terms and take necessary actions to complete the payment, including PO modifications and coordination with vendors
• Maintain the “Contract Expiration Date” list updated and bi-monthly follow up with the TTLs, to ensure action is taken to extend or close contracts accordingly
• Escalate any inconsistencies observed during the transaction process to determine follow-up action

Selection Criteria

• Bachelor’s degree in facilities management, business administration, or a related field with a minimum of 2 to 4 years of relevant work experience
• Prior experience in facilities management, real estate, procurement, or a similar role
• Strong analytical skills and attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in relevant software tools (e.g., space management software, Microsoft office)

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