NTC Limited invites Application of CA Firms & Cost Accountant firms for Empanelment for Internal Auditor

NATIONAL TEXTILE CORPORATION LIMITED
Tender for Appointment as Internal Auditors for undertaking Internal Audit work of our various units across India and one Central Internal Auditor

National Textile Corporation Limited, New Delhi invites Application of CA Firms for Empanelment of the Chartered Accountant Firms and Cost Accountant firms for the financial year 2018-19 for the profile of Internal Auditor of various Government departments. You are expected to send the details of your work experience before 16/08/2018 up till 3:00 P.M. on the below mentioned respective address. More Details can be viewed on www.ntcltd.org or eprocure.gov.in/epublish/app

Scope of Work
Detailed Scope of Work has been provided as:

• Scope of Internal Audit for Mills as Annexure II.
• Scope of Internal Audit for Closed Mills as Annexure III.
• Scope of Internal Audit for Head Office / Regional Offices / Sub Offices as Annexure IV.
• Scope of Internal Audit for Retail Marketing Division / Depot / Showrooms as Annexure V.

<<To be submitted on the letter head of the Firm>>

General Terms and Conditions

1. The National Textile Corporation Limited (hereinafter referred to as NTC) invites sealed tenders in two bid system from Chartered Accountants firms for the Appointment as internal auditors of its various units across India and one Central Internal Auditor. (List of units to be audited and their details are annexed as Annexure VI)
2. NTC shall not be responsible for any expense incurred by bidders in connection with the preparation and delivery of their bids, participating in the discussion and other expenses incurred during the bidding process.
3. Tender should be submitted as under:

• Envelope A – (Technical Bid-I with all enclosures and EMD)
• Envelope B (Financial Bid-II)
• Envelope C – Contain both Envelope A & Envelope B

4. Each envelope be super scribed as Tender for Appointment as Internal Auditors for undertaking Internal Audit work of <<Unit Name>> located at <<Unit Address>> or Tender for Appointment as Central Internal Auditor, as the case may be and should bear the full address of tenderer at left side bottom.
5. Each page of the bid should be numbered and signed.
6. The tenderer should submit the tender for each unit separately if applying for more than one unit. A tenderer may submit the tender for maximum of three (03) units.
7. Central Internal Auditor (hereinafter referred to as CIA)

• Should have registered office in Delhi-NCR
• Will be assigned the internal audit of NTC head office at New Delhi.
• Will not be assigned the internal audit of any other NTC unit.
• Will review internal audit reports of other NTC units across India mentioned in Annexure F and submit its report separately.

8. Evaluation of technical Bid-I shall be as per eligibility criteria and financial Bid of the tenderer shall be opened only if it qualifies the technical Bid-I.
9. Technical Bids of the tenders shall be opened on 17.08.2018 at 4:00 PM in the presence of tenderers who may wish to remain present. Financial Bids of only technically qualified parties shall be opened.
10. Bids are valid for 90 days from the opening of the Bid.
11. Earnest money amounting to Rs. 5,000/- (Rupees five thousand only) in the form of Crossed Demand Draft / Pay Order / Bankers Cheque drawn on any Scheduled Bank in favour of NATIONAL TEXTILE CORPORATION LIMITED, payable at New Delhi must accompany the Technical Bid-I (except for Category V
– Showrooms). Bidder for internal audit work of showrooms need not submit any Earnest money deposit.
12. The EMD of Rs 5,000/- of the successful Bidder shall be released after successful completion of internal audit work allotted. The EMD of Rs 5,000/- of the unsuccessful Bidder shall be released within 30 days of the opening of the Bid.
13. Internal Audit Fees should be quoted inclusive of TA/DA/Boarding/Lodging etc. and exclusive of applicable Taxes, if any.
14. The L-1 firm will be allotted the internal audit work of the unit. In case, the L-1 fee is qouted by more than one firm, the oldest firm (based on the date of registration / incorporation) shall be treated as L-1.
15. The engagement of Internal Auditor will be initially for the Financial Year 2018-19 beginning from 01.04.2018 to 31.03.2019. The Corporation reserves its right to cancel the engagement prior to expiry of the tenure, in case services are not found satisfactory. In case of satisfactory performance the period of engagement may be further extended by two years each for total three years at existing terms and conditions.
16. The internal audit should commence immediately after closing of the quarter / half year.
17. Internal Audit reports should be submitted as under:

• Hard copy in triplicate one copy to In-charge of the unit; one copy to Regional Office; one copy to DGM (IA), Head Office at New Delhi;
• Soft copy by e-mail to [email protected]

18. However, in case audit performance is not found satisfactory, the firm can be removed after giving one month notice during the engagement period of one year. In this case the next firm in the line of L-1 shall be called upon to accept the engagement provided he agrees for L-1 fees.
19. The assignment of internal audit of units mentioned in Annexure VI (Category II, III, IV, V) have been clubbed wherever necessary considering volume of work and location.
20. Internal audit firm who was assigned the job of internal audit in any of the units for 3 consecutive years prior to FY 2018-19 shall not be considered for this engagement of appointment in any unit across India.
21. An officer who has retired from the services of NTC in the last two years prior to FY 2018-19 shall not be considered for this engagement as it affect the independency of internal audit.
22. NTC reserves the right to accept or reject any Bid and to annul the Bidding process and reject all Bids at any time prior to award of contract without assigning any reason whatsoever, without thereby incurring any liability to the affected Bidder or Bidders or without any obligation to inform the affected Bidder or Bidders of the grounds or the reasons for the said action.
23. Failure to furnish all information required as per the Bidding Document may result in the rejection of the Bid.
24. If the tenderer neglects or refuses for their rates quoted after submission of their tender or to comply with any of the conditions of the tender, the earnest money deposit already paid may be forfeited.
25. Confidentiality clause:The successful bidder must not disclose the confidential information obtained from the corporation to anyone unless required to do so by law and shall maintain confidentiality. The successful bidder to whom the work is allotted shall carry out the job at their own and shall not sub-let this work to any other Agency/Organization.
26. In case of any dispute, jurisdiction of courts at New Delhi shall be final and binding upon the parties.
27. Further clarification w.r.t tender may be sought from the office of Deputy General Manager (Internal Audit), National Textile Corporation Limited, 6th, Floor, Core IV, SCOPE Complex, 7, Lodhi Road, New Delhi 110003, Telephone: 011-24360101 / 2622
We hereby agree with all the terms and conditions of the tender and we hereby undertake to abide by same. Signature and seal of tenderer:
Name:
Capacity /authority to sign:
Full address:
Click here to download pdf file for more details about the tender.

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