Empanelment of CA Firm for Internal Audit of Indian Institute of Science Education and Research

Indian Institute of Science Education & Research-Kolkata (IISER Kolkata) was established in 2006 by the Ministry of Education (erstwhile Ministry of Human Resource Development), Government of India and has been recognized as an Institute of National Importance by an Act of Parliament vide Gazette Notification dated 7th June 2012. IISER Kolkata is designed to reach the prestigious position in the global setting that IISc, IIMs and IITs presently enjoy. The central focus of the institute is to promote and integrate quality education with research in basic sciences so that undergraduate teaching as well as doctoral and postdoctoral research work could be carried out in symbiosis.

Books of Accounts of the Institute are being maintained in the Finance & Accounts Section (F&A) and in Research & Development (R&D) section (project accounts). IISER Kolkata is maintaining its accounts on accrual basis following the applicable Indian Accounting Standards. The expenditure of the Institute is attributed to two major heads- Recurring and Non-Recurring. The expenditure related to construction works, purchase of equipment and books etc. are recording under Non3 recurring head and expenditure like salary and other maintenance etc. are recording under recurring head. Both Recurring and Non-Recurring expenditure are further sub-divided into different minor-heads as per the nature of the expenditure. All payments relate data (average about 1000 voucher entry per month) are entered into the tally software (Tally ERP.9), which is being used for recording of the transactions.

Scope of the Work:

The nature of work of the Chartered Accountant/Cost Accountant Firm shall be as follows.

1. Internal audit of books of accounts and ancillary records and submission of report on quarterly basis.

2. Report on internal control deficiencies identified and provide recommendation for improving Institute’s operation.

3. Review of all statutory obligation compliances such as GST,TDS. P.Tax, NPS, Income Tax etc.

4. Review of monthly, quarterly and annual returns of statutory payment.

5. Review and checking of the Grants-in-aid received and its utilization as per the terms and conditions.

6. Review of additions to fixed assets, fixed assets register and physical Verification.

7. To assist the Institute in preparation of Final Accounts and comments on thereon (if any)

9. Evaluation and report on the procurement of goods/services transactions of the Institute.

10. To assess and examine the construction activities of Internal Works Division (IWD) of the Institute.

11. To assess and examine the activities related to recruitment (both teaching & Nonteaching etc.),

12. To assess and examine the process of students admission and other related works etc.

13. To assess and examine the Security and safety measures etc. of the Institute.

15. Review and report whether Recurring and Non- recurring expenditure are in order.

16. Final Audit Report of 1, 2, and 3rd quarter to be submitted by end of the 28.02.2022 and 4th Quarter Final Audit report to be submitted to the Institute latest by 15.05.2022

17. Comments and Status on last year’s Internal Audit Observation.

18. If required successful bidder may be physical present to give presentation before the meeting of Financial Committee and Board of Governors

19. Proposal/advice so that the functioning of the Institute may improve.

20. Report on books of accounts and ancillary records maintained by IISER Kolkata.

General Terms and Conditions:

(i) Period of Validity:

Offer shall remain valid for acceptance at least for a period of 120 days from the date of opening of bid.

(ii) Arbitration and Dispute:

In the event of any dispute arising out of the bid or from the resultant contract, the decision of the Director, IISER KOLKATA shall be final.

(iii) Delivery Address:

The delivery address of the Report is as follows:

The Assistant Registrar (F & A),
Indian Institute of Science Education and Research Kolkata,
Mohanpur, 741246, Nadia, West Bengal

(iv) Tender Queries

The interested Firms may seek clarification on Tender document from the Assistant Registrar (Finance & Accounts) through email only (Email :ar_fna@iiserkol.ac.in).

Pre-Qualification Criteria:

1. Office:

The bidder should be based in and around Kolkata and should have a branch to the extant.

2. Number of Partners:

Bidder should have at least 3 (Three) partners.

3. Registration:

The bidders must be registered with the Institute of Chartered Accountants of India (ICAI) or The Institute of Management Accountants of India (erstwhile ICWAI) and have Income Tax Permanent Account (PAN) and GST Registration, Professional Tax Registration, Trade License and other statutory documents which is required as per laws.

4. Period of Operation:

The bidders must be in operation for at least 5 (Five) years after its registration.

5. Turnover:

The bidders must have average Annual Income ( i.e. Average Gross Professional Fees earned during last 3 (Three) financial years ending on March 31st 2021 must be equal to or more than Rs. 30 (Thirty) Lakhs.

6. Experience:

Interested bidders, who have at least three years experience in the last five years (i.e From F.Y. 2016-17 to 2020-21) for doing similar Kind of work as Internal Auditor of Central Government Institutions like IISERs, IISc, IIM, IITs NITs , Central and State Universities, Government Science Research laboratories, Government Undertakings, Public Sector Undertakings, may submit their bids in two bid system viz. Technical and Financial through CPP .

General Terms and Conditions:

a) Period of Validity:

Offer shall remain valid for acceptance at least for a period of 120 days from the date of opening of bid.

b) Arbitration and Dispute:

In the event of any dispute arising out of the bid or from the resultant contract, the decision of the Director, IISER KOLKATA shall be final.

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