Empanelment of CA Firm for M.P. Paschim Kshetra Vidyut Vitran Company Limited

M .P. Paschim Kshetra Vidyut Vita ran Company, Dewas (‘MPPKVVCL’), the power distribution company with its headquarters located at Indore, Madhya Pradesh intends to outsource its TDS/withholding Tax (Under Income Tax Act 1961) related activities of it’s offices comes under jurisdiction of Superintending Engineer (O&M) Circle Dewas. For this purpose, MPPKVVCL invites proposals from eligible Chartered Accountant firms to select a “Vendor/Consultant firm” for carrying out required works. The MPPKVVCL would enter into a contract (“Contract”) with selected vendor/applicant to complete the specified works within time limits.

Objectives of the Exercise

Madhya Pradesh Paschim Kshetra Vidyut Vitaran Company Limited, Dewas (The Company) is engaged in the distribution of power in the western part of the State of Madhya Pradesh and is a public limited Company wholly owned by the Government of Madhya Pradesh.

TDS/withholding Tax being a highly specialized area requires skills relating to, documentation, statutory compliances and representations. Indian taxation is ever changing and can be challenging for any business. The main focus of The Company while floating the enquiry for outsourcing certain activities related to TDS/Withholding Tax shall be to identify qualified and professional Chartered Accountant Firms/Proprietary concern (The Bidder), who can provide best services in the areas of preparation and filling of TDS Returns.

Minimum Eligibility Criteria

1. The bidding is open for only Firms/Proprietary concern of Chartered Accountants.

At-least one partner of the firm or proprietor of proprietary concern must be Fellow Member of the Institute of Chartered Accountants of India.

2. The bidder firm should have completed minimum five years from the date of establishment of the firm. The date of establishment shall be considered as per Firm constitution certificate.

3. The Company expects that the bidder must demonstrate proven expertise and suitable experience by submitting documentary evidence of having experience of the TDS related work.

Disqualification

1. MPPKVVCL may, in its own sole discretion, and at any time during the evaluation process, disqualify any Applicant, if the Applicant has:

• Submitted the Proposal after the response deadline;
• Made misleading or false representations In the forms, statements ·and attachments submitted in proof of the eligibility requirements;
• Exhibited a record of poor performance such as abandoning works, not properly completing the contract, Inordinately delaying completion, being Involved In litigation, or financial failures, etc.;
• Submitted a Proposal which Is not accompanied by EMD or required documentation or is non responsive.
• Failed to provide clarifications related thereto, when sought;
• Submitted more than one Proposal. This will cause disqualification of all the Proposals submitted by such Applicant.

2. If information which would have entitled MPPKVVCL to reject or disqualify the Applicant, becomes known after the Applicant l1as been qualified, Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd. reserves the right to reject the Applicant at that time, or at any time, after such Information becomes known.

3. Applicants who are found to canvass, Influence or attempt to influence in any manner the qualification or selection process, including without limitation, by offering bribes or other illegal gratification, shall be disqualified from the process at any stage.

4. Applicants who are facing any enquiry/ investigation under Prevention of Corruption Act or similar acts may be disqualified.

Terms & Conditions

1. Each Applicant shall submit only one Proposal.

2. Whether an applicant will qualify or not will be based on the Applicant’s experience, technical capabilities and financial standing as demonstrated by the Applicant’s response to the requirements of the RFP document.

3. Enquiry must be delivered at the address given below, before 3.00 PM on or before 28.03.2022 (“Submission Deadline”) and will be opened on the same day at 3.30 PM at the address given below, in the presence of the Applicants’ representatives who wish to attend. If a public holiday is declared on the date specified for receipt of the RFP, the same will be received and opened on the next working day at the same time and venue.

4. Nothing in this RFP or in any communication issued by MPPKVVCL or any of its employees shall be taken as constituting an agreement, offer, acceptance, warranty, covenant, confirmation or representation to the recipient of this document or to any other party.

5. The appointment shall be made on the basis of the credentials, experience and capability furnished by the participating firm/ proprietary concern for the purpose of empanelment and is liable to cancellation In the event of any professional or other misconduct, which has been taken cognizance by the Institute of Chartered Accountants of India/ any other authority, coming to light at a later date.

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