Empanelment of CA firm for Special Audit of Odisha Pisciculture Development Corporation Limited

Scope of Work for Audit

Scope

i. Verification of all purchases and reconciliation with ledgers from buyers.

ii. Day wise reconciliation of sale and sales receipts viz a viz bank deposits

iii. Reconciliation of Sale proceeds with sale quantity.

iv. Total quantity wise and cash wise reconciliation of purchase, sale, bank deposits debtors etc to eliminate and chances of misappropriation of funds.

v. Vouching of all expenditure.

vi. Reporting of any other matter not covered above or misappropriation of sale proceeds or financial irregularity, if any detected in course of audit.

vii. Any other related scope if any given by OPDC during work order or during work execution.

viii. Verification of process of booking of regular profits at month end.

ix. Verification of actual production of fish as compared to the standards.

x. Verification and reconciliation of sale of fish along with the reconciliation of funds.

xi. Vouching of all cash expenses incurred in the farm.

The Chartered Accountant Firms selected for audit of OPDCL shall take into consideration the following aspects and report on any non-compliance in addition to the attest function with respect to the financial year under review:

i. All the required books of accounts and necessary supporting documents (vouchers, bills, receipt and registers), minute books, have been kept in respect of all transactions & that clear synchronizations exists between accounting records, accounts books and the financial reports.-OPDCL

ii. Whether t the books of accounts and financial reports comply with the prescribed Accounting Standards and GAAP.

iii. The financial reports and Utilization Certificates (UCs) submitted under different projects to the Government of Odisha/GoI are in agreement with the MoU and books of accounts.-OPDCL

iv. Verification of all vouchers and supporting documents with respect to the proper sanction and approval by the competent authority according to the delegation of financial powers and compliance to laws and prescribed guidelines.-OPDCL

v. Examination of Books of Account and Financial Records (such as cash book, journal, ledger etc.)

vi. Verification of bill vouchers and all supporting documents in respect of payment-

vii. Trace out of all funds included in OPDCL Account (including all current liabilities).

viii. Verification of all advances (i.e all pending and settlement).

ix. Verification and reporting if any supporting documents are not present related to the receipt and utilization of Funds recorded in books of account.

x. Verification of fixed asset register & Procurement process on a sample basis.

Submission of Report:

The bidder is required to submit the complete set of audited financial statements for the financial year FY 2018-19, 2019-20 and 2020-21. The Audit firm shall complete the audit for the FY 2018-19, 2019-20 and 2020-21within a period mentioned above in the table from the date of Commencement.

Payment Schedule

General Instructions to the Bidder:

i. This enquiry is in the nature of Request for Proposal intended to hire services of CAG empaneled Chartered Accountant firms for for Special Audit of OPDC for the period 2018-19 2019-20 2020-21inthe State of Odisha.

ii. The Chartered Accountant Firm shall be required to undertake the assignments as mentioned in the Scope of Work of this RFP

iii. The costs of preparing the proposal and of negotiating the contract if any including visits to the Client etc. are not reimbursable.

iv. The Firm shall be deemed to have full knowledge of the role and responsibilities of the work, where works to be carried out, whether it inspects them physically or not.

v. The Bidder is expected to carefully examine all the instructions, guidelines, terms and conditions and formats in the RFP. Failure to furnish all the necessary information as required by the RFP or submission of a proposal not substantially responsive to all the requirements of the RFP shall be at Bidders own risk and is liable for rejection.

vi. The proposal and all the associated correspondence shall be written in English and shall conform to the prescribed formats.

vii. The proposal shall be typed or written in indelible ink (if required) and shall be signed by the Bidder or duly authorized persons to bind the Bidder to the contract. The Letter of authorization shall be indicated by written power of attorney and shall accompany the proposal.

viii. In addition to the identification the envelopes containing the proposals shall mention the name and address of the Bidder.

ix. Proposals received by facsimile shall be treated as defective, invalid and rejected. Only detailed, complete proposals in the formats indicated in Annexure –I of this RFP shall be taken as valid.

x. No bidder is allowed to modify, substitute or withdraw the proposal after its submission.

Disqualification:

OPDCL may at its sole discretion and at any time during the evaluation of the Proposal disqualify any Bidder if the bidder has:

i. Made misleading or false representations in the forms, statements and attachments submitted in proof of the eligibility requirements

ii. Exhibited a record of poor performance such as abandoning works, not properly completing the contractual obligations, inordinately delaying completion or financial failures in any of the previous undertakings by the concerned bidder.

iii. Withdrawal of Proposal by the Bidder after the Proposal Due Date will lead to black listing and debarring the bidder in all the future assignments.

iv. Declared as ineligible by GoI/State/UT for corrupt, fraudulent practices or has been blacklisted.

v. A Bidder’s proposal may be rejected if it is determined that the Bidder has engaged in corrupt, fraudulent or unfair trade practices.

vi. Firm proposes any alteration in the work specified or any conditions or corrections made in this RFP.

Prequalification proposal

The pre-qualification proposal shall be submitted in a sealed cover superscripted “Pre-qualification proposal for audit of OPDCL.” with the following documents inside:

1. A covering Letter from the bidder on the bidder’s letter head.

2. Duly filled Pre-qualification Proposal Formats by the bidder and supportive documentary evidence with necessary details as specified in para 11.a.i (Evaluation of Pre-Qualification Proposal) of this RFP.

3. The Proposal and the supporting documents shall be signed by the partner of the firm.

General instructions for the bidders for the submission of proposal:

i. Submission of a proposal by a bidder shall means that he/she has read this notice and RFP documents and has made himself/herself aware of the scope of work and terms and conditions of the work to be done, material to be supplied etc. that may be required by firm in carrying out the work, local conditions, laws and by laws of the Government, OPDCL and other factors bearing influence on the execution of the service so proposed.

ii. The proposal shall be submitted by Registered Post / Speed Post (not through private courier)/ drop in the tender box of OPDCL within the stipulated time and date and place specified in the Bidder data sheet.

iii. The same will be opened on date and time specified in the presence of representative of the bidder(s), who may choose to attend. One representative from each bidder with necessary authorization will be allowed to attend the opening of the pre-qualification and technical proposal.

iv. Bids received after stipulated time line specified in the bidder data sheet shall not be considered and out rightly rejected.

v. The successful Firm(s) shall be required to enter into agreement with OPDCL after the work order issued for the said work.

vi. OPDCL reserves the right to cancel / alter the bid requirement without assigning any reasons thereof.

vii. Designated Authority reserves the right to open or not to open any or all RFP document without assigning any reason thereof.

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