Empanelment of CA Firm for Statutory Audit of Andaman & Nicobar AIDS Control Society

The A & N State AIDS Control Society (SACS) are responsible for implementing the National AIDS Control Programme (NACP) Phase IV in the State. The project would be jointly funded by Government of India, World Bank and Global Fund in various currencies towards the cost of Fourth National HIV/ AIDS Control Project and it is intended that part of the proceeds of this credit will be applied to eligible payments under the contracts for which this invitation for Bids is issued. SACS is a registered organization under the control of the State Government and it the nodal organization for all the HIV/ AIDS prevention and control work that is taken up in the state. SACS releases fund to peripheral organizations like NGOs and hospitals under the Government sector. Hence it is essential to assess as to conduct a statutory audit under the provision of the Societies Registration Act, 1860 as applicable in the State. The Budget of the society for the financial year 2021-22 is Rs. 355.51 Lakhs.

Expressions of Interest are invited from the firms of Chartered Accountants (CA) empaneled by C& AG as per TORs approved by Department of AIDS Control (DAC), MoHFW, New Delhi to conduct the statutory audit of the SACS/MACS for a financial year.

Terms and Conditions

1. The tender should be submitted through e-procurement portal CPPP (www.eprocure.andaman.gov.in) with annexed Bid Security declaration (Annexure-1) on or before 21.01.2022 at 03.00 p.m. The tender shall be opened before the purchase committee, ANACS, under the chairmanship of Project Director, ANACS on the same day at 03.30 p.m. The financial bid will be open in the CPP portal after evaluation of Technical Bid.

2. In case of date of opening of the quotations/tender happens to be Govt. Holiday, the same shall be opened on the next working day at the same time.

3. The bidder should upload following documents, failing to which their bid will be liable to be rejected:

1.  Status of the Firm Partnership/ Sole Proprietary Ship (Part -A) (Mandatory)
2. Bid Security declaration (Annexure-1) (mandatory).
3. Copy of Pan card (mandatory).
4. Bank details viz. Account number, Bank name, Branch, MICR, IFSC & Mobile umber (mandatory).
5.  An undertaking that the firm has read & understood all the terms & conditions of this tender notice and agree to comply the same (Part B) (mandatory).
6. Copy of experience certificate.

4. The quotationer/tenderer must quote the rates of all works mentioned above. The rates quoted should be in Indian Rupees and inclusive of all taxes, GST etc. The total collective rate of all the above items shall be considered to determine the lowest rate bid while finalizing the tender and no correspondence in this regard shall be entertained.

5. The bidder should have own office and staffs in Andaman & Nicobar Islands with proper address proof.

6. In case of tie in financial bid (L-1 rate), the contract will be awarded to those firm who have maximum years of experience.

7. The pre-receipted bill in favor of the Project Director, ANACS shall be submitted after completion of the above said work for making necessary payments.

8. The Project Director, A & N AIDS Control Society reserves the rights to accept or reject any quotation and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

9. In case, any person/persons acting on behalf of the tenderer /quotationer, engages in corrupt and fraudulent practice, their Tender /Quotation shall be rejected and action shall be initiated against them.

Eligibility & Assessment Criteria

The Eol and capability will be assessed against evidence of skills and experience in providing accountancy services in the State. A Cooling period of 02 years may be kept for CA firms who have audited a particular SACS continuously for a period of 03 years.

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