Gujarat Housing Board invites Application from CA Firms For Out Sourcing Accounting Work

Gujarat Housing Board invites Application from CA Firms For Out Sourcing Accounting Work

Amendment of Bidding Documents:

• At any time, prior to the deadline for the submission of tenders, the GHB, for any reason, whether at its own initiative or in response to the clarifications requested by prospective Tenderers, may modify the Tender Documents by amendment, and notify accordingly.
• All such amendments/corrigendum /modifications shall be binding on the Tenderers.
• In order to allow prospective Tenderers, a reasonable time to take the amendment into account in preparing their bids, the GHB, at its discretion, may extend the deadline for the submission of Tenders.

2. While submitting the tender for this work, the Tenderers shall be deemed to have read, understood and accepted all the terms and conditions stated in the Tender Document. 3. Non-transferability: This tender is non-transferable. 4. Validity of tender: Tender shall be kept valid, without any change in prices and rates, for acceptance by GHB for a period of 90 days after the tender opening date. GHB reserves the right to accept or reject any bid without assigning any reasons whatsoever. 5. Joint venture/consortium is not allowed to participate in the tender process.

6. Pre Bid Meeting

A Pre-bid meeting would be held at the office of the GHB, Naranpura, Ahmedabad at 15:00 Hrs on dated 04/05/2022. Applicants shall bear their own cost of attending any pre-Proposal meeting. The applicant(s) should send the queries related to this tender through email on [email protected] or before 15:00 Hrs upto date 30/04/2022. The pre-bid meeting would be held only for the queries sent to us by the bidders through email on or before the date specified in this clause. Clarifications/responses would be shared by uploading such responses online only at website of Authority if required in the form of an corrigendum.

Minimum Eligibility Criteria

1. The firm should have an average annual turnover of more than Rs. 25 Lacs (Rupees Twenty five lakhs) in last 3 years ended on 31st March 2022. Proof to be enclosed Last 3(three) financial years duly audited and certified by another Chartered Accountant Certificate for the financial year 2019-20, 2020-21 & 2021-22 (average more than Rs.25 lakhs is required of last 3 FY.). However, for the Financial year 2021-22 third party CA certificate and self certified GST return of 12 months is require to support the same. (Format Annexure – B) 2. The firm should have been registered for a period of at least 10Years. Proof to be enclosed ICAI firm card as on or after 01.04.2022 3. There must be at least 3CAs full time in the firm and out of that 2 CAs must be FCA. Proof to be enclosed ICAI firm card as on or after 01.04.2022 4. The firm should have work order of minimum five Accounting services (& not auditing work) in Government or semi government organization during the last 5 financial years. Proof to be enclosed Copy of at least five appointment orders along with work completion certificate having Accounting Work issued in last five years. (self-certified). 5. Firm’ s registered head office should be located in Gujarat only. And the firm should have branch office in Ahmedabad from last 5 years. Proof to be enclosed  ICAI firm card as on or after 01.04.2022 6. Firm should be empaneled with C & AG for the year 2021-22 Proof to be enclosed  Copy of Acknowledgement letter issued by the office of C&AG should be furnished. Mere Application letter would not be sufficient document. 7. Firm and its partner should not be blacklisted by any Govt / Semi Govt. entity government/ government board/ corporation/ company/ PSU Company/ statutory body/ non-government and any funding agencies Proof to be enclosed  Notarized affidavit in attached format – Annexure D

Scope of Accounting Work

1. Preparation of cash book of all GHB offices (including Ahmedabad , Vadodara, Rajkot and Surat , Bhavnagar and 1 Head Office) while following Double entry system . As on date, GHB is following single entry system. 2. To procure Tally ERP 9 (multi user) and install in 4 location (Ahmedabad, Vadodara, Rajkot and surat) 3. Making all voucher entries in Tally software 4. To do monthly bank reconciliation in GHB format ( Form 51) with the statement of all the banks accounts and certify the same every month. 5. Preparation of monthly account in GHB format as prescribed in PWD manual and rules. And submit it in 2 sets ( F/c and O/c) after filing in prescribed format and in soft copy duly certified by you before 20th day of succeeding month. 6. Allocation of expense should be in prescribed head only. 7. To prepare journal vouchers including preparation of depreciation JV and preparation of JVs for the finalization of accounts. 8. To Prepare Trial Balance, Income and Expenditure account and Balance Sheet with all annexures including Borrower account, Subsidy account, Capital account, revenue account and other documents latest by 30th June of next year. It should be strictly as per PWD format & GHB Act , rules. 9. While doing accounting work -- accounting procedures , policy in consonance with Generally Accepted Accounting Principles in India and Rule & Act framed by Government concerned in this regard and also consider the comments issued in previous years Separate Audit Reports by C & AG regarding deficiencies in the accounting system of GHB. 10. To prepare report showing project wise expenditure and income on monthly basis in the prescribed format. To Read More Download PDF Given Below: