Empanelment for CA Firm at Indian Institute of Technology (IIT)

General Instructions

The tenders will be received online through portal http://eprocure.gov.in/eprocure/app .In the Technical Bids, the bidders are required to upload all the documents in .pdf format.

Possession of a Valid Class II/III Digital Signature Certificate (DSC) in the form of smart card/e-token in the company’s name is a prerequisite for registration and participating in the bid submission activities through https://eprocure.gov.in/eprocure/app. Digital Signature Certificates can be obtained from the authorized certifying agencies, details of which are available in the web site https://eprocure.gov.in/eprocure/app under the link “Information about DSC”.

Tenderer are advised to follow the instructions provided in the „Instructions to the Tenderer the e-submission of the bids online through the Central Public Procurement Portal for e Procurement at https://eprocure.gov.in/eprocure/app.

Background: –

Indian Institute of Technology Ropar (IIT Ropar) is a Central Autonomous body under Ministry of Human Resource and Development (MHRD), Government of India and has been recognized as an Institute of National Importance by an Act of Parliament.

IIT Ropar is maintaining its accounts on Accrual Basis following the applicable Accounting Standards. The Institute is substantially financed by MHRD through Plan and Non-Plan Grants. As per the source of funds, the expenditure of the Institute is attributed to two heads – Recurring and Non-recurring. All receipts and payment data are entered into Tally. The Accounts of the Institute are prepared as per prescribed and uniform common format applicable to the Central Autonomous Bodies.

Schedule And Scope of Work Of Accounts Section And R&d Section

The primary activities to be assigned to the Chartered Accountant Firm include:-

1. Filing TDS/ e-TDS Returns.
2. Preparation, Verification and finalization of Annual Accounts.
3. Preparation of Endowment Account.
4. Filing of GST returns.
5. Filing of Annual Income Tax Returns.
6. Preparation of FC-6 as required under Foreign Contribution (Regulation) Act, 2010 and Foreign Contribution (Regulation) Rules, 2011.
7. Audit and Certification of Statement of Expenditure and Utilization Certificate of various sponsored Research Projects and consultancy projects as per the requirement of funding agencies.
8. Quarterly Internal Audit.
9. Checking of Bank reconciliation statement.
10. GST deposit, issue of certificates and adjustment like ITC.
11. Issue of TDS certificates including TDS under GST and TDS refund.
12. Opinion on various matters of taxation like GST, Income Tax and Custom Duty etc.
13. Compilation and checking of projects data during annual closing.
14. Audit certification of Utilization Certificates (UCs), wherever required by the funding agency.
15. Opinion on foreign taxation, different consultancy/ other agreements related to taxation/ finance part and statutory compliances
16. Consultation w.r.t. to receipts / donations and exemption benefits available to foreign alumnus and other contributors.
17. Submission of 15 CA certificates related to foreign payments.

Pre-qualification Criteria

The bids of only those firms will be considered which satisfy the following eligibility criteria:

1. The Chartered Accountant Firm should have its Office in Ropar/ Chandigarh/ Mohali/ Panchkula,
2. The Chartered Accountant Firm should have at least three partners,
3. The Chartered Accountant Firm should be registered with The Institute of Chartered Accountants of India (ICAI) and have Income Tax Permanent Account Number (PAN) and GST Registration,
4. The Firm should have been in operation for at least 5 years after its registration,
5. The Firm should be empaneled with the Comptroller and Auditor General of India (C&AG),
6. The Average Annual Income (i.e. Average Gross Professional Fees earned during the 3 years) of the Firm in the last 3 financial years i.e. (2018-19, 2019-20 and 2020-21) must be equal to or more than Fifty lakhs (50 lakhs),
7. The Firm should have experience in (i) preparation of Annual Accounts of Central Autonomous Bodies, one of which must be an Educational Institute, where payments in respect of expenses in any financial year have remained to the extent of Rs. 200 Crore, (ii) Filing of e-TDS returns (Income Tax), (iii) Filing of GST return of Central Autonomous Bodies/Public Sector Undertakings, in the last five years.
8. The firms should have experience of doing similar kind of work for Centrally funded Technical Institutes/ IIT’s/ NIT’s/ Central Universities. In case, if the main firm (Head office) is applying through their partner/local branch office then that partner/branch also should have experience of doing similar kind of work for Centrally funded Technical Institutes/ IIT’s/ NIT’s/ Central Universities.

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