Empanelment for CA Firm for Internal Audit of Chennai Metro Railway Limited

CMRL invites digitally signed tender through e-procurement portal from Reputed, Experienced, Financially sound, eligible applicants, who fulfill the qualification criteria as mentioned in the tender through IT Service Providers under Single Stage two Envelope with initial filter (Technical & Financial) system for the works as detailed below

Name of work

Tender No: CMRL/FIN/AUDIT/2021:
Internal Audit

Bid validity

120 days from the last date of submission of the Bid

Bid Security Amount (EMD)

a) Amount: The total bid security / EMD amount shall be equivalent to INR 15,000 /- (Rupees fifteen thousand only) and shall be submitted via Demand Draft(DD)/RTGS transactions to the below mentioned CMRL Bank account.
b) Submission of Originals: Demand Draft (in originals) shall be accepted only up to 15.00 hrs on 10-Jan2022 in the office of GM (F) at the address mentioned hereinafter.
c) In case of RTGS / NEFT transactions, bidders shall submit the copies of transaction of payment on or before last date of and time of Bid submission

Duration of Contract

2 Years

Details of NIT/ Bid Document

NIT/Tender Notice Publication date in Newspapers/CMRL website 03.12.2021
The Bid documents can be downloaded from the CPP PORTAL http://eprocure.gov.in/eprocure/app from : 04/12/2021

Bid Documents Fee

(Non-refundable) (a) There will be a non-refundable tender Fees of INR 8000/- (Rupees Eight thousand only) including GST to be paid by NEFT/ RTGS/ Demand Draft
A copy of GST Registration Details of Bidder are to be provided along with tender fees.

CMRL BANK Account Details

a) Beneficiary name: M/s Chennai Metro Rail Limited
b) Beneficiary bank: Canara Bank, Teynampet Branch, Chennai-600 018
c) Current Account No: 0416214000030
d) IFSC Code : CNRB0000416

Pre-bid Meeting

14/12/2021 at 15:00 hours in the CMRL Conference Room

Last date of Seeking Clarifications/By email/letter by post

16/12/2021 up to 18:00 hours
Queries/clarifications from bidders after due date and time shall not be acknowledged.

Authority and place for submission of Bid Document Fee, Bid Security BG/DD, seeking clarifications & Pre-Bid Meeting

General Manager (Finance),
Chennai Metro Rail Limited,4th floor, Administrative Building, CMRL Depot, Poonamallee High Road, Koyambedu, Chennai 600 107
Tel No. 044-23792000, Extn: 22366
Email id: murali.r@cmrl.in

Last Date for issuing addendum and pre- bid replies

17/12/2021 up to 18:00 Hrs

Last Date and Time of submission/uploading of Bid

10/01/2022 up to 15:00 Hrs

Date and Time of opening of Bid (Technical Bid)

11/01/2022 at 15:00 Hrs

Bidders barred from bidding for this work

Those bidder or JV partners, who have abandoned any contract executed for any Metro Rail Corporation in India, or Tamil Nadu State Govt, during last 03 years, and / or whose contracts have been terminated, and/or bidders who have been blacklisted and/or banned by any Metro Rail Corporation in India or Tamil Nadu State Govt. and currently if the ban is effective as on date of submission of bid, are NOT ELIGIBLE to participate in this tender

Website from which any additional information can be obtained

https://eprocure.gov.in/eprocure/app
www.chennaimetrorail.org

TERMS OF REFERENCE FOR OUTSOURCING OF INTERNAL AUDIT

BACKGROUND

Chennai Metro Rail Limited (CMRL) is a joint venture of the Government of India (GoI) and the Government of Tamil Nadu (GoTN) for the construction of Metro Rail in the city of Chennai city with loan assistance from Japan International Cooperation Agency (JICA).

The total length is 54.1km (Phase 1 of the Chennai Metro Rail Project).Chennai Metro Phase 1with Extension comprises of two corridors —Corridor I from Wimco Nagar to Airport covering a distance of 32.1kilometers and the Corridor II from Central to St.Thomas Mount covering 22.00 kilometers. There will be 40 stations of which 21 will be underground and 19will be elevated.

CMRL undertook the construction for Metro Rail and presently the CorridorI from Chennai Central to St. Thomas Mount and Corridor-I from Washermanpet to Airport stations of Phase -1, stations are operational from February 2019.

The civil & system works of Phase-I extension from Washermenpet to Wimco Nagar covering a distance of 9.051 km at a project cost of Rs.3770 crore (7 stations) have been completed and commenced from February 2021.

Phase II of the project covering 118.9 Kms has been approved by the Government of Tamil Nadu (GoTN) for implementation of three Corridors and foundation stone has been laid on 21st November 2020.

The project aims to alleviate the traffic problems of the city and reduce vehicular pollution. The Company intends to invite Tenders to carry out an Internal Audit function for both the project activity as well as the operations activities. The period of audit shall be for a period of 2 years.

PURPOSE

The Internal Audit service is responsible for providing an independent audit of the entire project and operational activities, financial or otherwise. It should provide a service to the whole organization, including all the levels of management. It is not an extension of, nor a substitute for, good management, although it can have a role in advising management. The Internal Audit service is responsible for evaluation and reporting to Audit Committee through Director Finance and thereby providing assurance on the arrangements for risk management, control, governance & quality of data.

Based on above, CMRL invites tenders from audit firms to conduct risk based assessment, identifying the potential risk areas and agree on an annual concurrent internal audit plan for the period of 2 years from 01/04/2022.

ELIGIBILITY CRITERIA

Firms must qualify in the following minimum criteria:

1. Number of Full Time Partners associated with the firm for not less than 3 years and shall be a member of ICAI/ ICMA.

2. Turnover of the firm (Annual turnover of the firm in each of last three financial years i.e 2018-19, 2019-20 & 2020-21.)
– Rs. 75 Lakhs

3. No. of Years of Firm Existence (Experience in EPC/Infra-structure project for a minimum period of 2 years)
– 5 years

4. No. of assignments of Statutory Audit/Internal Audit of Corporate/PSUs entities [except Bank / Branch Audit] having an average turnover of not less than Rs 100 crores in the last 3 years.
-2 Assignments

5. The firm should have Head Office / Branch Office in Chennai
-3 Years

If any firm is already associated with CMRL for 3 years or more, in the capacity of Internal Audit/Concurrent Audit/Statutory Audit, not eligible to participate in this tender. Any firm not qualifying these minimum criteria need not apply and their proposal shall be summarily rejected.

Supporting Documents for Eligibility Criterions:

Following supporting documents must be submitted by the firm along with the technical proposal:

i. For Sl. No. 1 above, the firm must submit an attested copy of Membership Certificate of Institute of Chartered Accountants / Cost Accountants of India.

ii. For Sl. No. 2, the firm must submit a copy of the balance sheet & Income & Expenditure Account for the last three years.

iii. For Sl.No.3, the firm shall submit a declaration for no of years in existence.

iv. For Sl. No. 4, the firm must submit a copy of the appointment letters from the auditee organizations and Annual reports evidencing the turnover of the auditee organizations. Bank/Branch Audit of any Bank shall not be considered while taking into account the total number of assignments.

v. For Sl. No.5: A declaration from the audit firm in the letter head stating that they have Head Office / Branch Office in Chennai at least for 3 Years.