Empanelment of CA Firm for Banglar Dairy Limited

The West Bengal Cooperative Milk Producers’ Federation Limited invites e-TENDER FOR ENGAGEMENT OF CHARTERED ACCOUNTANT FIRM for Banglar Dairy Limited.

General Guidance for e-Tendering

1. Instructions / Guidelines for tenderers for electronic submission of the tenders online have been shown in Web site https://wbtenders.gov.in

2. Registration of Chartered Accountant Firm

Any Service Provider Chartered Accountant (CA) firm willing to take part in the process of e-tendering shall have to be enrolled and registered with the Government e-Procurement System.

3. Digital Signature Certificate (DSC)

Intending service provider Chartered Accountant (CA) firm is required to obtain a Class-II or Class-III Digital Signature Certificate (DSC) for submission of tenders.

4. Collection of Tender Documents

The Chartered Accountant (CA) Firm can search and download NIT and tender documents electronically once he logs on to the website mentioned in Clause 1.1 using the Digital Signature Certificate. This is the only mode of collection of tender documents.

Submission of Tenders:

1. General process of submission:

Tenders are to be submitted online through the website stated in Clause 1.1 in two folders, at a time for each work, one is Technical Proposal and the other is Financial Proposal, before the prescribed date and time mentioned in the list attached. Using Digital Signature Certificate (DSC), the documents are to be uploaded virus scanned and digitally signed. Tenderers should specially take note of all the addendum/corrigendum related to the tender and upload the latest documents as part of the tender.

2. Technical Proposal

The Technical Proposal should contain scanned copies and/or a declaration in standardized formats of the following in two covers (folders).

A. Technical File (Statutory Cover) containing

i. NOTICE INVITING TENDER (NIT) (to be submitted in “NIT” Folder)

ii. Section B (Form I, Form II, Form III, and AFFIDAVIT) (to be submitted in “FORMS” Folder.)

iii. Earnest Money Deposit (EMD) to be deposited online by the Tenderer while submitting e-Tender.

iv. Average Annual Turnover of Service Provider Chartered Accountant (CA) Firm: Scanned copy of Average Annual turnover of Chartered Accountant (CA) Firm for a period of last
three financial years shall have to be submitted in Forms Folder. Service Providers Chartered Accountant (CA) firm whose Annual Turnover will not be considered

Eligibility Criteria for participation in tender:

a) The prospective Service provider Chartered Accountant (CA) firm should be in a position to deploy required numbers personnel to work in the city office and/ or factory office of Banglar Dairy Limited.

b) All accounts personnel should have the capability of performing office works including computer applications, knowledge of computer, MS OFFICE, EXCEL, POWER POINT and Tally Prime 2.0 and or any other standard ERP.

(c) All categories of prospective Tenderers shall have to submit valid and up to date Professional Tax receipt Challan, GST Registration Certificate, Income Tax Return Acknowledgement Receipt, PAN Card issued by Income Tax Department and Trade Licence in respect of the prospective Tenderer. [Non-statutory Document]

(d) The bidder bidding on behalf of the Chartered Accountant firm should submit the document of authorization. [Non-statutory Document]

(e) A declaration should be submitted in AFFIDAVIT that the Chartered Accountant firm is not debarred or black listed in participating by any State /Central Government organisation /PSUs/other reputed MNCs /Institution. [Non-statutory Document]

(f) The partnership firm shall furnish the Registered Partnership Deed and the Company shall furnish the Memorandum of Association (MOA) and Article of Association (AOA.) [Non-statutory Document]

(g) The prospective Tenderers or any of their constituent partner shall neither have abandoned any work nor any of their contract have been rescinded during the last 5 (five) years. Such abandonment or rescission will be considered as disqualification towards eligibility.

(h) Joint Ventures will not be allowed.

(i) The validity of the BID will be 90 days from the date of publication of the e-tender.

(j) No conditional / Incomplete Tender will be accepted under any circumstances.

Opening of Technical Proposal

Technical proposals will be opened by the authorized representatives electronically from the website stated in Clause 2.1, using their Digital Signature Certificate. Intending tenderers may remain present, if they so desire. Cover (Folder) for Statutory Documents should be opened first, if found in order, Cover (Folder) for Non-statutory Documents will be opened. If there is any deficiency in the Statutory Documents, the tender will summarily be rejected. Decrypted (transformed into readable formats) documents of the Non statutory Cover will be downloaded and handed over to the Tender Evaluation Committee (constituted for evaluation of tenders).

Uploading of summary list of technically qualified tenderers (1st round)

Pursuant to scrutiny and decision of the Tender Evaluation Committee (TEC), the summary list of eligible tenderers with the serial number of work(s) for which their Financial Proposals are considered will be uploaded in the web portals. While evaluation, the Committee may summon the tenderers and seek clarification /information or additional document(s) or original hard copy of any of the documents and if those document(s) cannot be produced within the stipulated time frame, their proposals will be liable for rejection.

Terms and Conditions for deployment of Manpower

(i) The period of deployment of manpower shall come shall remain valid for a period of 1 (one) year from the date of execution of Agreement unless terminated earlier in accordance with the provisions of this NIT. The deployment may be renewed for such further period of 2(two) years and on such terms and conditions as the Parties hereto may mutually decide.

(ii) The successful bidder Chartered Account firm determined by the Competent Authority Dairy Limited, all benefits as applicable under law, to such employees/ personnel, like payment under the Employees Provident Funds and Miscellaneous Provisions Act, 1956, ESI etc. All amounts paid by that Service Provider Chartered Accountant firm to the personnel shall be reimbursed by Banglar Dairy Limited, after submission of Bill in the following month in terms of the Agreement .followed by execution of Agreement shall pay its personnel engaged by it to Banglar

(iii) In the event Banglar Dairy Limited is not satisfied with the conduct and /or services rendered by a personnel engaged through the Chartered Accountant firm and informs the firm in writing of its dissatisfaction and/ or if a personnel engaged by the firm conveys unwillingness to continue with the job entrusted to him/ her in writing, the Service Provider Chartered Accountant firm shall  replace such personnel within a period of 15 days from the date of notice of termination of services of such personnel, by another personnel as per the defined qualification and experience in the First Schedule. Issuance of I-card is to be done by the Service Provider Chartered Accountant firm, as will remain valid for a period of 1 (one) year or period of contract with the personnel, whatever is earlier.

(iv) The Service Provider CA firm shall maintain all records in relation to statutory and other payments made to the personnel engaged through it to Banglar Dairy Limited and shall be liable to disclose it before Banglar Dairy Limited on monthly basis, as and when required, records and authentic papers relating to the payments and deposits made in respect of personnel engaged in the establishment of Banglar Dairy Limited in terms of this Agreement.

(v) The engaged personnel will work under the Chief Financial Officer, Banglar Dairy Limited and under the administrative control of the Managing Director, Banglar Dairy Limited.

(vi) The engaged personnel will be responsible for the charge and care of Banglar Dairy funds, goods and stores and all other property that may be entrusted on him/her and he/she will be accountable for the same. All personnel engaged through the Service Provider CA firm shall work under the supervision of Banglar Dairy Limited. The Service Provider CA firm shall be  accountable for any acts of indiscipline, fraud, mischievous activities, misappropriation of funds or any other offensive deed, by any contract personnel through the CA firm during his / her engagement period in Banglar Dairy Limited. However, based on the incident, with prior intimation to the Service Provider CA firm, Banglar Dairy can take necessary steps or action against the accused contract personnel as per their norms. Banglar Dairy may also forfeit Security Deposit for any damage/ defalcation.

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