Empanelment of CA Firms for Conducting Accounting Compliances of RPCAU

The Dr. Rajendra Prasad Central Agricultural University (RPCAU, Pusa), invites proposals from registered Chartered Accountants Partnership Firm(s)/LLP (as per the relevant act) for Scope of Work of the University from the Financial Year 2022-23 onwards, in two bid system (containing Technical and Financial Bid separately). Tenderers are required to visit the University Website (www.rpcau.ac.in) regularly for updates. Incomplete tenders shall be summarily rejected. The Proposal/ quotation from eligible tenderer should reach DRPCAU, Pusa upto 4:00 P.M on or before 31.12.21 at the office of undersigned.

Introduction

Considering the importance of this land in agricultural research, Govt. of India decided to change the status of Rajendra Agricultural University from the State Agricultural University (SAU) to Central Agricultural University (CA U) and was renamed as Dr. Rajendra Prasad Central Agricultural University. To accomplish this a bill was passed by the Parliament on May 28, 2016 which was enacted as Dr. Rajendra Prasad Central Agricultural University Act, 2016 with effect from October 07,2016.

BRIEF DESCRIPTION ABOUT PROPOSAL

The Dr Rajendra Prasad Central Agricultural University (RPCAU, Pusa), invites proposals from registered Chartered Accountants Partnership Firm(s)/LLP (as per the relevant act) for Scope of Work of the University from the Financial Year 2022-23 onwards, in two sealed envelopes containing Technical and Financial Bid separately. This is a two-part Bid comprising of a Technical Bid (Part – I) and a Financial Bid (Part – 1n forming the two parts. To qualify for Financial Bid, firm should obtain at least 60 (Sixty)marks in Technical Bid.

The Technical and Financial Bids should be kept in a separate sealed cover with “Technical Bid” and “Financial Bid” superscribed on the envelope. These two sealed covers may be kept in another sealed cover along with the tender documents super scribed “Tender for Engagement of Chartered Accountant Firm”. The name and address of the Agency/Firm must be mentioned on each envelope. Tenderers are required to visit the University Website (www.rpcau.ac.in) regularly for updates. Incomplete tenders shall be summarily rejected.

The Proposal/ quotation from eligible tenderers should reach DRPCAU, Pusa upto 03:00 PM on or before XXIXX/XXXX at the below given address:

SCOPE OF WORK

Dr Rajendra Prasad Central Agricultural University expects that accounts of the University must be prepared timely and in a highly professional manner. The detail scope of work is mentioned hereunder:

Part A: Accounting Services:

1) Preparation of Accounts on the Formats of Financial Statements for Central Higher Educational Institutions;

2) To Arrange for vouching and data entry of all expenses and receipts of the University in Tally and preparation of Ledgers, Sub ledgers, Trail Balance of the university and unit wise receipt and payment account;

3) Verification of correctness of the Trial Balance including the verification of opening ledger balances and suggesting reversal/year end entries wherever necessary;

4) Verification of detailed schedule of interests received on FD Investments and calculations of accrued Interest;

5) Compilation of grouping statements/schedules to the Balance Sheet, Income and Expenditure Statement and Receipts & Payment Accounts as per the prescribed format of CAO and as circulated by Ministry of Human Resource Development vide letter No. 29-4/2012-IPD dated 17″ April 2016 and certifying the Annual Accounts;

6) Preparation and Finalization of Annual Accounts of the University on yearly basis;

7) To advice the University regarding financial matters from time to time for taking corrective steps so that RPCAU Account are prepared in perfect manner;

8) Audit related matters such as to assist and co-ordinate at the time of conduct of Audit i.e., C&AG audit etc. Assisting in resolving audit paras (if any) during the course of audit;

9) Assistance in replying statutory audit memos and facilitation in getting the observation dropped;

10) Any other work needed for Account’s finalization.

MINIMUM Eligibility Criteria Cum Technical Bid

1) The firm should have at least 1O years of establishment.

2) The Firm should have experience of at least one year in Five different Central Government funded Autonomous Educational Institutions (i.e. in HTs, N!Ts, HSER, Central Universities or other higher educational institutions) in the last 10 financial years (i.e. from 2011-12 to 2020- 2 I) in doing similar works such as accounting, Internal Audit, Taxation Consultancy, as specified in the tender document.

3) The firm should be empaneled with C&AG office and ICAI for the Year 2020-21.

4) The firm should have at least 3 FCA partners.

5) The firm should have GST Registration Number and having their registered and well­ established office in Patna/Muzaffarpur/Samastipur (Bihar).

6) The annual turnover of the audit firm in last three financial years (Financial Year 2018-19 to 2020-21) must be more than Rupees Thirty Lakhs per annum. The same needs to be certified by the Statutory Auditor of the Firm.

7) The firm or any partners of the firm should not have been prohibited/debarred by any regulating agency including IRDA, RBI, SEBI, ICAI, any PS Us or Govt. Co. or any other organization in respect of any assignment or behavior.

8) Production of originals for verification: The bidder may be asked to produce the original documents for verification at any stage of  tender process or as and when sought for, failing which the. bids are liable for disqualification.

9) Bidders must submit documentary proof in support of meeting each of the above minimum qualification criteria. A simple undertaking by the bidder for any of the stated criteria will not suffice the purpose. All documentary proof must be listed on the letter pad of the company referring page numbers on which documents are placed and enclosed in a cover, to be submitted with the technical bid.

10) As per the Guideline No. 1-CA(7)/03/2016 dated 7th April 2016 issued by the Institute of Chartered Accountant of India, the minimum fees for the assignment mentioned on the Financial bid is as follows:

Therefore, the technically qualified firm which quotes the audit fees lesser than the minimum amount mentioned above will be automatically disqualified.

1) The above quoted fee is exclusive of GST and GST will be paid extra at the prevailing rate.

2) The Board & Lodging facility shall be provided by the University, if required for outstation Firm(s).

3) No other expenses shall be payable by the University and above fees is inclusive of all travelling and conveyance expenses.

4) Any other statutory deductions shall be made by the University as per prescribed rates and norms.

To Read More Details Download the PDF Given Below: