<strong>Tally ERP 9 Easy Learning Notes</strong>

To Start Tally ERP 9:-

Start &gt;Programs &gt;Tally ERP 9 &gt;Tally ERP-9 Click

Or

Double click on the Tally ERP 9 icon on your Desktop

[caption id="attachment_88989" align="aligncenter" width="1360"]<img class="wp-image-88989 size-full" src="https://assets.studycafe.in/uploads/2020/05/1.png" alt="Tally ERP 9 Easy Learning Notes" width="1360" height="768" /> Tally ERP 9 Easy Learning Notes[/caption]
<h4><strong>Above Screen Components</strong></h4>
Title Bar, Harizontal Button bar, Close button,Gateway of Tally,Buttons toolbar, CalculatorArea, Info panel.

Imp:-

While Working with TallyERP 9, use the following conventions: Mouse /Keyboard Conventions
<table width="404">
<tbody>
<tr>
<td width="92">Action</td>
<td width="312">Particulars</td>
</tr>
<tr>
<td width="92">Click</td>
<td width="312">Press the left mouse button.</td>
</tr>
<tr>
<td width="92">Double-click</td>
<td width="312">Press and release the left mouse button twice, without moving the mouse pointer off the item</td>
</tr>
<tr>
<td width="92">Choose</td>
<td width="312">Position the mouse pointer on the item and click the left mouse button</td>
</tr>
<tr>
<td width="92">Select</td>
<td width="312">Position the mouse pointer on the item and doubleclick the left mouse button.</td>
</tr>
<tr>
<td width="92">Press</td>
<td width="312">Use the keys on the keyboard in the combination shown</td>
</tr>
<tr>
<td width="92">Fn</td>
<td width="312">Press the function key.</td>
</tr>
<tr>
<td width="92">Fn</td>
<td width="312">Press ALT + function key</td>
</tr>
<tr>
<td width="92">Fn</td>
<td width="312">Press CTRL + function key</td>
</tr>
</tbody>
</table>
<h4><strong>Switching between Screen Areas:</strong></h4>
When Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle between this screen and the Calculator/ ODBC server area at the bottom of the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar highlights the active area of the screen.
<h4><strong>Quitting Tally.ERP 9 :-</strong></h4>
You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it shuts down

Following ways to quit working on Tally.ERP 9

1. Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally.ERP 9.
2. Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally.
3. You can also press Enter while the option Quit is selected from Gateway of Tally.
<h4><span style="text-decoration: underline;"><strong>1). Creation of a Company:-</strong></span></h4>
Go to Gateway of Tally &gt; Company Info. &gt; Create Company
<strong>Or</strong> from the buttons bar select by using <span style="text-decoration: underline;"><strong>mouse Company Info.</strong></span>
<strong>Or Alt +F3</strong> to bring up the <strong>Company Info</strong> Menu
<h4><strong>To Select a Company:-</strong></h4>
Go to the Gateway of Tally &gt; Alt + F3 &gt; Company Info. &gt; Select Company OR Press F1.
<h4><strong>To Alter Company Details :-</strong></h4>
Go to the Gateway of Tally &gt; Alt + F3 &gt; Company Info. &gt;Alter
<h4><strong>To Shut a Company :-</strong></h4>
Go to the Gateway of Tally &gt; Alt + F3 &gt; Company Info. &gt; Shut Company
Or
Alt +F1
<h4><span style="text-decoration: underline;"><strong>2). F11: Features:-</strong></span></h4>
Features are divided in to Four Major Categories –
<ul>
 	<li>Accounting Features</li>
 	<li>Inventory Features</li>
 	<li>Statutory &amp; Taxation</li>
 	<li>Tally. NET Features</li>
</ul>
Gateway of Tally &gt; Press F11 OR
To Select F11:Features from button bar

<strong>Note: If you want change some features at any screen of Tally.ERP9 Press F11 (Functional Key).</strong>
<h4><strong>Accounting Features :-</strong></h4>
Go to Gateway of Tally &gt; F11: Features &gt; Accounting Features or click on F1: Accounts
<h4><strong>Inventory Features:-</strong></h4>
Go to Gateway of Tally &gt; F11: Features &gt; Inventory Features or click on F2 : Inventory
<h4><strong>Statutory &amp; Taxation:-</strong></h4>
Go to Gateway of Tally &gt; F11: Features &gt; Statutory &amp; Taxation or click on F3 : Statutory
<h4><strong>Tally.NET Features:-</strong></h4>
Go to Gateway of Tally &gt; F11: Features &gt; Tally.NET Features or click on F4 : Tally.NET
<h4><strong>3). F12: Configurations:-</strong></h4>
In Tally.ERP 9, the F12: Configurations are provided for Accounting, Inventory &amp; printing options and are user-definable as per your requirements.

The F12: Configuration options vary depending upon the menu display. i.e., if you press F12: configure from Voucher entry screen, the respective F12: Configurations screen is displayed.

<strong>Go to Gateway of Tally &gt; press F12: Configure</strong>
<h4><strong>4). In Master Creation:-</strong></h4>
<strong>Group and Ledger Creation</strong>

<strong>Group Creation:–</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; Create
Or A +G+C from Gateway of Tally

<strong>Group Alter :-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; Alter

Or A +G+A from Gateway of Tally

<strong>Group Display:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; Display

Or A+G+D of Gateway of Tally

<strong>You can create Multiple Group:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; CReate

Or A+G+R from Gateway of Tally

<strong>To Alter Multiple Group:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; AlTer

Or A+G+T from Gateway of Tally

<strong>To Display Multiple Group:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Groups &gt; DIsplay
<h4><strong>How to create Ledgers:-</strong></h4>
<strong>Ledger Creation:–</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger&gt; Create

Or A +L+C from Gateway of Tally

<strong>Ledger Alter :-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger &gt; Alter

Or A +L+A from Gateway of Tally

<strong>Ledger Display:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger &gt; Display

Or A+L+D of Gateway of Tally

<strong>You can create Multiple Ledgers:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger&gt; CReate

Or A+L+R from Gateway of Tally

<strong>To Alter Multiple Ledger:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger &gt; AlTer

Or A+L+T from Gateway of Tally

<strong>To Display Multiple Ledger:-</strong>

Go to the Gateway of Tally &gt; Accounts Info. &gt; Ledger &gt; DIsplay

Or A+L+I from Gateway of Tally
<h4><strong>5). Creating Inventory Masters in Tally .ERP 9:-</strong></h4>
Go to Gateway of Tally - Inventory Info.

<strong>Creation of Stock Group :-</strong>

Gateway of Tally &gt; Inventory Info. &gt; Stock Groups &gt; Create

Or I+G+C from Gateway of Tally

<strong>Alter of Stock Group:-</strong>

Gateway of Tally &gt; Inventory Info. &gt; Stock Groups &gt; Alter

Or I+G+A from Gateway of Tally

<strong>Creating Units of Measure:-</strong>

Gateway of Tally &gt; Inventory Info. &gt; Units of Measure &gt; Create

Or I+U+C from Gateway of Tally

<strong>Creating Stock Item:-</strong>

Gateway of Tally &gt; Inventory Info. &gt; Stock Items &gt; Create

Or I+I+C from Gateway of Tally

<strong>Creating Stock Categories:-</strong>

First change F11 Features -(F2 inventory features)-Maintain Stock Categories-set –Yes to get additional option Stock categories under InventryInfo.

Gateway of Tally &gt; Inventory Info. &gt; Stock Categories &gt; Create or

I+C+C from Gateway of Tally

<strong>Creating Godowns:-</strong>

First change F11 Features -(F2 inventory features)-Maintain Multiple Godowns-set –Yes to get additional option Godown under Inventry Info.

Gateway of Tally &gt; Inventory Info. &gt; Godown &gt; Create or

I+D+C from Gateway of Tally
<h4><strong>6). Voucher Entry in Tally ERP 9 :-</strong></h4>
<strong>Accounting Vouchers:-</strong>

Tally .ERP9 is Pre-Programmed variety of accounting Vouchers, each designed to perform a different Job. The Standard Accounting Vouchers are –
<ol>
 	<li><strong>Contra Voucher (F4):-</strong> Contra Voucher is use specific for Cash Deposit at Bank &amp; Cash Withdrawal
<ul>
 	<li><strong>Gateway of Tally &gt; Accounting Vouchers&gt; F4:Contra</strong></li>
</ul>
</li>
 	<li><strong>Payment Voucher (F5):-</strong> All payment entry in Payment Voucher</li>
 	<li><strong>Receipt Voucher (F6):-</strong> All Receipt entry maid in Receipt Voucher</li>
 	<li><strong>Journal Voucher(F7) :-</strong> All Journal Voucher used for other than cash/bank and Purchase of Goods &amp; Sales of Goods</li>
 	<li><strong>Sales Voucher /Invoice (F8) :- </strong>The Sales Voucher used all cash bank Sales</li>
 	<li><strong>Credit Note Voucher (Ctrl+F8):-</strong> All Sales Return transactions here entered.</li>
 	<li><strong>Purchase Voucher (F9):-</strong> Cash or Credit Purchase entry made here.</li>
 	<li><strong>Debit Note Voucher (Ctrl+F9) :</strong> All Purchase Return transactions here entered.
<ul>
 	<li>Reversing Journals (F10):-Reversing Journals are special Journals that are automatically reversed after a specified date. Gateway of Tally +F11 &gt;F1: Accounting Feature –Use Reversing Journal &amp; Optional Vouchers –Yes.</li>
</ul>
</li>
 	<li><strong>Memo voucher (CTRL+ F10):-</strong> Memorandum Vouchers is a non-accounting voucher and the entries made using the memo voucher will not affect your accounts. In other words, Tally does not post these entries to ledgers but stores them in a separate Memorandum Register.
<ul>
 	<li>
<h4><strong>You can use the Memorandum Vouchers for:</strong></h4>
</li>
 	<li><strong>Payments towards suspense accounts -</strong> consider a company gives its employee cash for Conveyance expenses, the exact nature and cost of which are unknown. For such transactions, you can enter a voucher for the petty cash advance. A voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash. However, a simpler way of doing it is to enter a Memo voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the actual details are known.</li>
 	<li><strong>Vouchers not verified at the time of entry -</strong> if you do not understand the details of a voucher you are entering, you can enter it as a Memo voucher and amend it later when the details are available.</li>
 	<li><strong>Items given on approval -</strong> Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can delete the memo voucher if the sale is not made.</li>
</ul>
</li>
</ol>
<h4><strong>7). Trade Discounts:-</strong></h4>
<strong>If we want a separate column for discount in Invoices :-</strong>
<ul>
 	<li>To activate Separate Discount Column in Invoice-</li>
 	<li>Gate Way of Tally-Press F11-Features-F2 for Inventory Features-</li>
 	<li>Activate -Separate Discount Column in Invoice Set as –Yes</li>
</ul>
<strong>Use Different Actual &amp; Billed Quantity</strong>
<ul>
 	<li>When there is difference between Quantities purchase/sold and delivered,we have to specify quantities, at the time of invoicing.</li>
 	<li>Example. We have delivered 4 T-Sharts out of which 1 T-Shirt free.then we will issue a bill for 3-T-Shirts.</li>
 	<li><strong>Gate Way of Tally-Press F11-Features-F2 for Inventory Features-</strong></li>
 	<li>Active - Use Separate actual and billed quantity Columns as –Yes</li>
</ul>
<strong>Zero Valued Entries in Voucher:-</strong>

It is useful Free Samples -in Purchase or Sales vouchers time

<strong>Gate Way of Tally-Press F11-Features-F2 for Inventory Features-</strong>

Activate - Enable Zero-Valued transactions- Set –Yes
<h4><strong>8). Cost Centres:-</strong></h4>
Example of Cost Centre are –
<ul>
 	<li>Department of an orgation-Finance,Manufacturing,Marketing,HR,Admin Etc</li>
 	<li>Product/Service of a Company-Product X,Product Y, Product Z</li>
 	<li>Individual such as Salesman -1,Salesman 2</li>
 	<li>Go to Gateway of Tally &gt; Press F11 Features- F1 for Accounting Features-</li>
 	<li>Activate-Maintain Cost Centre-To Yes &gt; Maintain more than one cost category to Yes and Accept the features</li>
</ul>
<strong>Creation of Cost category:-</strong>

Gateway of Tally—Accounts Info-Cost Category-Create

<strong>Creation of Cost Centre :-</strong>

Gateway of Tally—Accounts Info-Cost Centre-Create
<h4><strong>9). Invoice No Number Creation:-</strong></h4>
<ul>
 	<li>Gateway of Tally-Accounts Info-Voucher Types- Alter- Sales-</li>
 	<li>Method of Voucher Numbering- Select -Automatic-</li>
 	<li>Use Advance Configuration-Set-Yes-Voucher Type Alteration Screen Display-</li>
 	<li>Ask –Starting no, Width of Numerical Part- From date-Prefix &amp; Suffix Details</li>
 	<li>Example : TRP/00001/2020-21</li>
</ul>
<h4><strong>10). Report Shortcuts Relating to Tally.ERP9.</strong></h4>
<strong>All short cuts from Gateway of Tally-</strong>
<ul>
 	<li>Purchase Register Required – D+A+P</li>
 	<li>Sale Register ” - D+A+S</li>
 	<li>Cash/Bank Book ” - D+A+C</li>
 	<li>Journal Register - D+A+J</li>
 	<li>Any Ledger Required - D+A+L</li>
 	<li>Receivable Outstanding - D+S+O+R</li>
 	<li>Payable Outstanding - D+S+O+P</li>
 	<li>Outstanding Ledgers - D+S+O+L</li>
 	<li>Cost centre Breakup Reports - D+S+C+O</li>
</ul>
<strong>Inventory Reports:-</strong>
<ul>
 	<li>Physical Stock Register - D+I+P</li>
 	<li>Stock Movement Analysis - D+I+M</li>
 	<li>Cash Flow - D+C+C</li>
 	<li>Funds Flow - D+C+F</li>
</ul>
<strong>Exception Reports:-</strong>
<ul>
 	<li>Negative Stock - D+X+N</li>
 	<li>Negative Ledgers D+X+L</li>
</ul>
<strong>Statutory Reports :-</strong>
<ul>
 	<li>GST Reports- D+O+G</li>
 	<li>TDS Reports - D+O+T</li>
</ul>
<strong>Written by: </strong>

A.Trinadha Rao , B.Com,MBA(B&amp;F),PGDFT,(LLB)
Tax Consultant
Visakhapatnam,AP.
M.NO.9505470390
W.NO. 9618673895
Mail-Id: trinadharao18@gmail.com

Tally ERP 9 Easy Learning Notes To Start Tally ERP 9:- Start &gt;Programs &gt;Tally ERP 9 &gt;Tally ERP-9 Click Or Double click on the Tally

Tally ERP 9 Easy Learning Notes

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