ROC Imposes Penalty on company for not mentioning CIN, registered address, email ID, and contact details on its business letters

The Registrar of Companies (ROC), Ranchi, imposed a penalty on Thakur Life Care Private Limited and its officers in default for violating section 12 of the Companies Act, 2013.

During the inspection conducted under Section 206(5) of the Companies Act, 2013, the Inspecting Officer observed that the company had not complied with the provisions of Section 12(2), Section 12(3)(a), and Section 12(3)(c), read with Rule 25 of the Companies (Incorporation) Rules, 2014. These provisions require every company to display its name and registered office address at its office and to mention its Company Identification Number (CIN), address, email ID, and contact details on all official documents.

The inspection revealed that the company had failed to mention its CIN, registered address, email ID, and contact details on its business letters, bill books, and other official communications. Because of these violations, the company and its officers in default were held responsible. As per law, both the company and its officers are liable for penal action under Section 12(8) of the Companies Act, 2013.

The company, in its reply dated January 2, 2026, stated that the deficiencies were temporary, technical, and unintentional in nature. They claimed that the mistakes were only procedural and that they had no intention to violate the law.

However, the authority observed that the absence of banners/affixtures and the failure to print mandatory details on official documents are clear violations of statutory provisions. These requirements are basic and essential for transparency and public identification of the company. Therefore, such defaults cannot be treated as minor or accidental.

As per Section 12(8) of the Companies Act, 2013, if a company fails to comply with Section 12, it is liable to a penalty of Rs. 1,000 per day for each day the default continues, subject to a maximum of Rs. 100,000 for the company and for each officer in default.

In view of the above facts, the authority concluded that the company and its officers had committed default under the Companies Act, 2013. Accordingly, they are liable to pay a penalty as prescribed under Section 12(8) of the Act.