ROC Cuttack Imposes Penalty for Incorrect AGM Details in MGT-7A Filing

The Registrar of Companies (ROC), Cuttack, has imposed a penalty on Nexbricks Engineering Private Limited and its director on the accounts of filling in incorrect details in e-Form MGT-7A.

The ROC noted that the company provided incorrect details in its e-Form MGT-7A for the financial year 2024-25. Specifically, the company mentioned that its Annual General Meeting (AGM) was held on April 1, 2024, and the statutory due date of the AGM is March 31, 2025.

Later, the company filed e-Form GNL-1 requesting that the previously filed form be marked as defective. The company stated that the AGM date and due date were wrongly entered due to an error, and the correct date should have been September 30, 2025.

However, this indicates an explicit contravention of Rule 8(3) of the Companies (Registration Offices and Fees) Rules, 2014, which makes the authorised signatory and the professional (if any) responsible for ensuring the correctness of the form and its attachments. Therefore, the company and the director are liable for a penalty as per Section 450 of the Companies Act, 2013.

The noticee selected “No” in the option for requesting an e-hearing. Therefore, no digital hearing was granted.

In response to the Show Cause Notice dated February 6, 2026, the company and its director submitted replies dated February 10, 2026, and February 17, 2026. They stated that the mistake occurred due to an unintentional clerical or data entry error and requested that the adjudication proceedings be dropped as premature and not maintainable.

However, since the company and its director admitted the mistake in their reply, the Adjudicating Officer concluded that the company violated Rule 8(3) of the Companies (Registration Offices and Fees) Rules, 2014. Therefore, a penalty of Rs. 10,000 is imposed on the company as well as on its director under Section 450 of the Companies Act, 2013.

ROC directed that the company and its director must pay the penalty amount online within 90 days from receiving this order. Apart from this, they must mention the details of this order and the name of the person paying the penalty, as per Rule 3(14) of the Companies (Adjudication of Penalties) (Amendment) Rules, 2019.

After making the payment, the company must file Form INC-28 along with a copy of the order and payment challans.